4 Actionable Reasons to Digitize Your AP Operations

AP Automation Best Practices
  • January 3, 2019
  • Chris Happ

A quick 2 minute read OR listen to the recording

4 Actionable Reasons to Digitize Your AP Operations

Four Actionable Reasons to Digitize Your AP Operations

Accounts payable is a fundamental part of any business. You can bet that any company in any industry has an AP function at the core of its financial operations. While many other business processes have transitioned from manual workflows to digital workflows, accounts payable processes rarely keep pace, and continue to be costly, manual, and resource-intensive. Here are four actionable reasons why you should digitize your AP operations.

1. Reduce Procure-to-Pay Time

Automating AP processes helps to speed the pace of business by capturing data and routing validated data directly to business systems. The documents are tagged and verified data is extracted directly to your ERP system without manual keying or entry. This reduces the time your staff spends on menial tasks and streamlines processes. By dealing with an invoice just once, you automate the review and approval process which saves time, increases the accuracy of the data, and makes sure the workflow is efficiently handled.

2. Capture Early Payment Discounts

Through AP Automation, you can take advantage of early pay discount incentives that you might be currently missing. Since invoices are processed faster and the data is stored and accessed directly in your ERP system, all of your professionals will have all the records and info they need to pay promptly, enabling them to capture early payment discounts. These savings, along with the reduction of late payment penalties, are exceptional reasons to digitize your AP operations.

3. Boost Customer & Vendor Relationships

Remember, a satisfied customer is a repeat customer. This also is true for vendors who help to keep your business in check. If you manage accounts efficiently and pay faster and with higher accuracy, you will be able to establish stronger relationships and inspire loyalty with your vendors and suppliers. Since information flows more freely between agents and departments, customer and vendor inquiries are answered faster and in a more precise fashion. This results in issues being resolved long before they become much larger problems, which in turn further streamlines the entire procure-to-pay process.

4. Improve Insights

The benefits of greater visibility into the AP process and increased data accuracy allow you to precisely predict financial outcomes and make confident business decisions. Since all of this relevant content can be easily located, accessed, and utilized, financial managers have a more robust and immediate view of data to reliably run predictive analytics.

Because of this, CFOs have a clearer picture of where they stand from a spend perspective and AP professionals can better eliminate invoice processing bottlenecks, allowing them to focus on the accounts that require attention.

As you consider new ways to approach accounts payable processes, recognize all that digital transformation can offer. Look for providers and partners that offer the right type of expertise, capability, and vision that will increase value as you digitize your AP operations.

A Complete Guide to AP Automation

The average AP workflow is full of manual, time-consuming, hands-on tasks. Imagine what your finance departments could accomplish with automated AP processes. Read and download our complete guide for implementing accounts payable automation for your enterprise.

Rethink what AP can be

Chris Happ

Chris Happ is the Co-Founder and CEO of Goby. He is an avid reader, loves behavioral economics, enjoys the statistics of baseball, and played in the Little League World Series. He still personally codes much of the Goby platform as a way to relax.

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